Job Joining Letter Format: A joining letter is a letter given to the selected candidate for the job. After giving this letter, the selected candidate can stop his job search. It depends on the candidate whether to accept or reject the job proposal.
Job joining letter consists of address of the candidate, date of the issue of appointment letter, cause of writing the letter, salutation, Matter that the candidate should understand, and conclusion.
Content in this article
Letter Name
Job Joining Letter Format
Letter Category
Purpose / Subject
Job Joining Letter of a Person to Head
Important Points
Where to add “To”
Top [Formal Type Letter]
Where to add “FROM”
Either Top or Bottom
Sample Letters
The joining letter is the letter of intimation to the employer regarding the acceptance of the offer of a job. The joining letter conveys the joiner’s acknowledgment. The date of Joining the job, company name and due date of the employee are given here.
The job joining letter contains the following categories
As per the Ref letter ______ for the posting of ________________ in your organization is accepted by me. I am happily accepting your offer in your esteemed organization. I sincerely thank you for believing me and offering this position, I will do my duties full of dedication and sincerity.
I am going to join from ___________ and please do accept that date as my joining date. All documents will be submitted on my joining date and would like to provide any other information on intimation.
I am going to join from ___________ and please do accept that date as my joining date. All documents will be submitted on my joining date and would like to provide any other information on intimation.
With reference to the appointment letter given above, I have been selected and appointed as a ________ in your office. As per the date, my joining date will be considered from __________.
I am happy to accept the job that is offered to me after my interview. I am very happy to know that you have found out my resume a good fit for this job.
I hereby write this letter stating that I would like to join the office on ___________. All my documents are enclosed here and I would like to give other documents on the prior proposal.
Following are a few sample letters of the Job Joining Letter. You can download the below MS-Word files, Edit and Re-use them for writing Job Joining Letters.
Joining Letter for a Job Sample #1
New Job Joining Letter Format Sample #2
Letter for Job Joining Sample #3
Joining Format for a Job Sample #4
Here’s a sample format for a job joining letter:
[Your Company Letterhead – If applicable]
[Company Logo – If applicable]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Employee’s Full Name]
[Employee’s Address]
[City, State, ZIP Code]
Subject: Welcome to [Company Name]
Dear [Employee’s Full Name],
We are delighted to welcome you to [Company Name]. Congratulations on joining our team as [Job Title]. We believe that your skills and experiences will contribute significantly to our company’s success.
The terms of your employment are as follows:
During your time with us, you will be expected to adhere to our company policies and code of conduct. We encourage open communication and collaboration among our team members.
Please review the attached document, which includes details of your terms of employment. If you have any questions or require further information, feel free to contact [HR Contact Person].
We look forward to working with you and wish you a successful and fulfilling journey with [Company Name].
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
[Seal or Signature – If applicable]
Customize this template based on your specific company policies and the details of the employee’s terms of employment. Ensure that the information provided is accurate and that the letter maintains a warm and welcoming tone.
Job Joining Letter Sample Format
These are the Examples of the Job Joining Letter.
Subject: Letter for Informing on Job Joining
As per the Ref letter ______ for the posting of ________________ in your organization is accepted by me. I am happily accepting your offer in your esteemed organization. I sincerely thank you for believing me and offering this position, I will do my duties full of dedication and sincerity.
I am going to join from ___________ and please do accept that date as my joining date. All documents will be submitted on my joining date and would like to provide any other information on intimation.
Joining Letter For A Job Example #1
[The Full Address of the Office]
Sub -A Letter for joining on duty.
Reference : Appointment Letter No___________
With reference to the appointment letter given above, I have been selected and appointed as a ________ in your office. As per the date, my joining date will be considered from __________.
If you require any further clarification I may be contacted for the same.
New Job Joining Letter Format Example #2
Sub: Job Offer Acceptance
Dear Mr/Ms [Recipient’s Name],
I am writing this letter to formally accept the position of [designation] with [Company’s name] that was offered to me. I would also take this opportunity to confirm the date with you before starting the new job.
I am eager to join your company and hope to grow as a professional. I am looking forward to receiving a confirmation mail regarding the terms and policies mentioned in this letter. Feel free to contact me via email or contact number. My alternate number is [ ___________ ].
Letter For Job Joining Example #3
I am happy to accept the job that is offered to me after my interview. I am very happy to know that you have found out my resume a good fit for this job.
I hereby write this letter stating that I would like to join the office on ___________. All my documents are enclosed here and I would like to give other documents on the prior proposal.
Joining Format For A Job Example #4
Here’s a template for a job joining letter:
[Your Company Letterhead – If applicable]
[Company Logo – If applicable]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Employee’s Full Name]
[Employee’s Address]
[City, State, ZIP Code]
Subject: Welcome to [Company Name]
Dear [Employee’s Full Name],
We are thrilled to welcome you to [Company Name]. Congratulations on joining our team as [Job Title]. We believe that your skills and experiences will contribute significantly to our company’s success.
The terms of your employment are as follows:
During your time with us, you will be expected to adhere to our company policies and code of conduct. We encourage open communication and collaboration among our team members.
Please review the attached document, which includes details of your terms of employment. If you have any questions or require further information, feel free to contact [HR Contact Person].
We look forward to working with you and wish you a successful and fulfilling journey with [Company Name].
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
[Seal or Signature – If applicable]
Customize this template based on your specific company policies and the details of the employee’s terms of employment. Ensure that the information provided is accurate, and the letter maintains a warm and welcoming tone.
Job Joining Letter Template
Here we have provided for a welcome letter to a new employee:
[Your Company Letterhead – If applicable]
[Company Logo – If applicable]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Employee’s Full Name]
[Employee’s Address]
[City, State, ZIP Code]
Subject: Welcome to [Company Name]
Dear [Employee’s Full Name],
On behalf of the entire team at [Company Name], I am delighted to extend a warm welcome to you! We are thrilled to have you on board as our newest team member and believe that your skills and experiences will be valuable additions to our company.
Your position as [Job Title] is an integral part of our team, and we are confident that your contributions will play a significant role in our continued success. As you embark on this exciting journey with us, we want you to know that you are now an essential part of our [Company Name] family.
Here are some key details about your employment:
Please take some time to review the attached document, which outlines the terms and conditions of your employment. If you have any questions or require additional information, feel free to reach out to [HR Contact Person].
We look forward to working closely with you and creating many successful moments together. Welcome to [Company Name], and we wish you a rewarding and fulfilling career with us!
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
[Seal or Signature – If applicable]
Customize this template based on your specific company policies and the details of the new employee’s terms of employment. Ensure that the information provided is accurate and that the letter conveys a warm and enthusiastic welcome.
Welcome Letter to New Employee
Here’s a example for a new employee joining letter:
[Your Company Letterhead – If applicable]
[Company Logo – If applicable]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Employee’s Full Name]
[Employee’s Address]
[City, State, ZIP Code]
Subject: Joining Information and Welcome to [Company Name]
Dear [Employee’s Full Name],
We are delighted to welcome you to [Company Name] and extend our warmest congratulations on your new role as [Job Title]. Your skills and experiences make you a valuable addition to our team, and we are excited to have you on board.
Here are the details to help you smoothly transition into your new position:
Please find attached your employment contract, which outlines the terms and conditions of your employment. Take the time to review it, and if you have any questions or require clarification, don’t hesitate to reach out to [HR Contact Person].
On your first day, please report to [Reception/Area] at [Office Location] at [Time]. You will be introduced to your team and given a comprehensive orientation to familiarize you with our company culture, policies, and procedures.
We are confident that your time with [Company Name] will be both rewarding and successful. Once again, welcome aboard, and we look forward to working closely with you!
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
[Seal or Signature – If applicable]
Customize this template based on your specific company policies and the details of the new employee’s terms of employment. Ensure that the information provided is accurate, and the letter maintains a positive and welcoming tone.
New Employee Joining Letter
Below is a sample for an employee joining letter with terms and conditions:
[Your Company Letterhead – If applicable]
[Company Logo – If applicable]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Employee’s Full Name]
[Employee’s Address]
[City, State, ZIP Code]
Subject: Employee Joining Letter with Terms and Conditions
Dear [Employee’s Full Name],
We are delighted to welcome you to [Company Name] and congratulate you on your new role as [Job Title]. We believe that your skills and experiences will contribute significantly to our team’s success.
Please find enclosed the terms and conditions of your employment with [Company Name]. This document outlines the expectations, rights, and responsibilities associated with your position. We kindly request you to review the terms carefully and seek clarification on any points you may find unclear.
1. Position:
2. Date of Joining:
3. Reporting to:
4. Salary and Benefits:
5. Working Hours:
6. Probationary Period:
7. Code of Conduct:
8. Termination Notice:
Please sign and return a copy of this letter as an acknowledgment of your acceptance of the terms and conditions outlined herein. If you have any questions or require further information, please contact [HR Contact Person].
We look forward to your valuable contributions to [Company Name]. Once again, welcome to the team!
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
[Seal or Signature – If applicable]
Customize this template based on your specific company policies and the details of the new employee’s terms of employment. Ensure that the information provided is accurate, and the letter maintains a professional and clear tone.
Employee Joining Letter with Terms and Conditions
Here we have given a joining letter for an internship:
[Your Company Letterhead – If applicable]
[Company Logo – If applicable]
[Company Name]
[Company Address]
[City, State, ZIP Code]
[Date]
[Intern’s Full Name]
[Intern’s Address]
[City, State, ZIP Code]
Subject: Internship Joining Letter
Dear [Intern’s Full Name],
Congratulations! We are pleased to offer you an internship position at [Company Name] in the capacity of [Internship Title]. We believe that your academic background and skills align well with the objectives of our internship program.
The terms of your internship are as follows:
During your internship, you will have the opportunity to gain hands-on experience in [mention specific tasks or projects], and we are confident that your contributions will be valuable to our team.
Please find attached the internship agreement, which outlines the terms and conditions of your internship. We kindly request you to review and sign the agreement, returning a copy to us before your start date.
On your first day, please report to [Reception/Area] at [Office Location] at [Time]. You will be provided with an orientation to acquaint you with our company culture, policies, and procedures.
We are excited to welcome you to our team and look forward to a productive and enriching internship experience.
If you have any questions or need further information, please feel free to contact [HR Contact Person].
Welcome aboard, and we wish you a successful internship at [Company Name]!
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
[Seal or Signature – If applicable]
Customize this template based on your specific company policies and the details of the internship position. Ensure that the information provided is accurate, and the letter maintains a positive and encouraging tone.
Joining Letter for Internship
